REGULAR SCHOOL BOARD MEETING
JUNE
2, 1998
Kirby-Smith Center
Tuesday,
4 p.m.
Mission Statement--In cooperation with parents, teachers, and the community, Alachua County Schools will provide student-focused learning for all students, enabling them to live productive lives as responsible citizens in a democratic society.
AGENDA
A. CALL TO ORDER--Pledge of Allegiance
B. APPROVAL OF MINUTES OF BOARD MEETING OF MAY 19, 1998 AND SPECIAL BOARD MEETINGS OF MAY 7, 1998 AND MAY 19, 1998
C. ADOPTION OF AGENDA
D. BOARD MEMBERS/SUPERINTENDENT ANNOUNCEMENTS
E. RECOGNITION—Florida Council of Social Studies Teachers of the Year Lewis
F. CITIZEN INPUT (This provides citizens the opportunity to address the Board prior to the regular business meeting. It is requested that citizens keep their comments to approximately five minutes.)
G. ACTION ITEMS
1. Bid Award for Project
SBAC CB210—Elementary School "E", Clearing,
Grading,
and Earthwork (Gable)
Bids for the construction of this project were received on May 28, 1998. Recommendations will be presented.
2. Master Plan
Presentation for Project SBAC CA634--Mebane Middle School
Master Plan (Gable)
RECOMMENDED ACTION: The administration recommends that the School Board approve the master plan prepared by Craig Salley and Associates, Gainesville, Florida, as presented.
3. Waiver of School Board Policy BCFC, School Advisory Councils (Griffith/Rafferty)
Waivers of School Board Policy BCFC, School Advisory Councils, are requested on the two-year term limit for SAC members for the following schools: Duval and Glen Springs Elementary Schools, Fort Clarke, Lincoln, and Mebane Middle Schools, Hawthorne Jr./Sr. High, Buchholz and Loften High Schools, and A. Q. Jones Center.
RECOMMENDED ACTION: The administration recommends that the School Board approve the waivers of Policy BCFC, School Advisory Councils, as submitted.
4. School Advisory Council Membership Lists (Griffith/Rafferty)
Membership of each council has been selected in compliance with Board Policy BCFC. The signature of the principal indicates that the council is composed of teachers, parents, students, career service personnel, and other citizens who are representative of the ethnic, racial, and economic community of the school.
RECOMMENDED ACTION: The administration recommends that the School Board approve the School Advisory Council membership lists as submitted.
5. Student Cases (Wittmer)
a. Student Case No. 98-45-X b. Student Case No. 98-46-X
c. Student Case No. 98-50-X d. Student Case No. 98-52-X
e. Student Case No. 98-54-X f. Student Case No. 98-55-X
g. Student Case No. 98-56-X h. Student Case No. 98-57-X
i. Student Case No. 98-58-X j. Student Case No. 98-59-X
k. Student Case No. 98-60-NP l. Student Case No. 98-61-X
6. Employee Case No. E-98-08 (Babb)
7. Employee Case No. E-97-09 (Babb)
8. Revision of the Code of Student Conduct—First Reading (Cuthbert)
RECOMMENDED ACTION: The administration recommends that the School Board schedule a public hearing 7:30 p.m., June 16, 1998, to consider revision of the Code of Student Conduct.
9. New/Revised Job
Descriptions for Career Service and Professional/Technical
Positions —First Reading
(Babb)
The job descriptions establish work responsibilities for career service and professional/technical positions.
RECOMMENDED ACTION: The administration recommends that the School Board schedule a public hearing for 7:30 p.m., June 16, 1998, to consider new/revised job descriptions.
10. Amendment to the 1998-99 School Calendar—First Reading (Dukes)
RECOMMENDED ACTION: The administration recommends that the School Board schedule a public hearing for 7:30 p.m., June 16, 1998 to consider an amendment to the 1998-99 School Calendar.
11. 1998-99 School Hours—First Reading (Dukes)
RECOMMENDED ACTION: The administration recommends that the School Board schedule a public hearing for 7:30 p.m., June 16, 1998 to consider the 1998-99 School Hours.
12. Proposed Contract for Interim Superintendent/Superintendent (Chairman/Lang)
13. Schedule a Workshop
June 22, 1998, 7 p.m., for Review of Secondary
Band Programs
(Chairman)
14. Consent Agenda (Chambers)
RECOMMENDED ACTION: The administration recommends that the School Board approve the Consent Agenda as described in items a.-z.
a. Employment of Personnel--Attachments A & B (Jones)
b. Change Orders Approved Under Policy FM (Construction
Contract Change Orders) to be Included in Official Minutes--Attachment C (Gable)c. Bids and Requisitions--Attachment D (Ganger)
d. Donations (Chambers)
It is requested that the Board approve the donations made to the district by the following individuals, businesses, and organizations:
Gainesville Association for the Creative Arts
Kiwanis Club of Gator City, Inc.
Margaret M. Maxfield
JCPenney Company
Thornebrook Gallery
Clay Electric Coop., Inc.
G. Ronald Dalton
Phyllis Evelyn Faulkner
Kelley Kostamo
Nova Southeastern
UniversityThe Rotary Club
Dr. Ona Colasante
Dorothy Whittle
Terwilliger PTA
e. Budget Amendment No. 5 (Birkett)
This budget amendment represents an increase in the General Fund in the amount of $575,136.27 as follows:
1. FEFP (CALC 4) ($285,444.00)
2. Florida Teachers Lead Program 438,000.00
3. Instructional Materials (7,497.00)
4.Lottery Enhancement
(CALC 4) 59,811.005. Transportation (50,425.00)
6. 1997-98 Preschool 17,922.36
7. Full Service Schools (235.00)
8. Instructional Technology (2,229.00)
9. 1997-98 Break The Mold Grants 114,097.00
10. 1997-98 Parents to Kids 61,497.00
11. Gifted Challenge Grant 2,000.00
12. 1998 Vision Screening 14,973.00
13. Misc. State (21,713.48)
14. Book/Toy Library 800.00
15. Stop Teen Pregnancy 18,695.00
16. Internal Accounts 138,648.91
17. Misc. Local 400.00
18. Skills For Life 50,000.00
19. PASS 4,070.00
20. Maren Book Club 15,000.00
21. Insurance Loss Recovery 2,495.48
22. Science Fair 4,270.00
$ 575,136.27
Changes in appropriations reflect the above revenue adjustments and changes between accounts at the request of principals and department heads.
f. Budget Amendment No. 6 Birkett
This budget amendment represents an increase in Special Revenue Funds for new funded projects and balances forward in the amount of $790,013.53 as follows:
1. Safe Haven Program $132,000.80
2. Environmental Education 2,048.04
3. 94-142 105,969.29
4. Title I 147,665.60
5. Pre-school 139,599.80
6. Micanopy Charter School 27,730.00
7. Goals 2000 235,000.00
$ 790,013.53
Changes in appropriations reflect the above revenue increase along with changes between accounts at the request of project administrators.
g. Budget Amendment No. 7 (Birkett)
This budget amendment represents an increase in Capital Project Funds in the amount of $18,599,860.76 as follows:
Lottery Revenue Bonds
State Board of Education Bonds
Interest
Transfer from Food Service$ 2,385,226.48
15,796,327.00
18,307.28
400,000.00
$18,599,860.76
Changes in appropriations reflect the above revenue increase along with changes in account classifications for approved projects.
h. Supplemental Worker’s Compensation Pay (Illness-in-Line-of-Duty Leave) (Hotary)
Consistent with Article X, Section 8, of the collective Bargaining Agreement, these requests are for the one-third supplemental pay for employees out on Workers’ Compensation.
i. Resolution for Crown Consortium 1998-99 (Jones)
This resolution provides for a plan for cooperating with the school boards of other districts in this state in an educational consortium, The Crown Consortium, for acquisition of materials, contracted services, and participation in programs when such meets specific needs of the district and is deemed educationally/monetarily beneficial by the School Board.
j. Software License and Support Agreement (Cromer)
Bi-Tech Software Inc., grants to the School Board a nonexclusive, non-transferable, limited license for proprietary software known as Integrated Fund Accounting System (IFAS). This agreement includes software to be a major replacement of current Business Services, Human Resources, and Facilities management software systems.
k. Professional Services for Project SBAC CB710--Newberry High
and Hawthorne High School Gymnasium Boiler/Heater
Replacement (Gable)On May 5, 1998, the Board approved Ingley, Campbell, Moses & Associates, Inc., Gainesville, Florida, as the consultant for this project. It is requested that the Board approve a lump sum fee of $29,600 for professional services.
l. Design Development/Contract Documents (DOE Phase II/III) for Project SBAC CD105--Spring Hill Middle School Sewer Plant Modifications (Gable)
Design Development/Contract Documents for the construction of this project have been prepared by DS&N Inc., Consulting Engineers, Holiday, Florida. It is requested that the Board approve these plans for submission to the Department of Education and establish a bid date for the project.
m. Security Trailers (Elmore)
(1) Approval is requested for replacement of the security trailer and security personnel at J. J. Finley Elementary School. Officer Evonne Patterson of the Gainesville Police Department, will be the new security personnel.
(2) Approval is requested for replacement of the security trailer and security personnel at Hidden Oak Elementary School. Officer Richard Armstrong of the Gainesville Police Department, will be the new security personnel.
n. Safe and Drug-Free Schools and Communities (Omer)
A proposal has been prepared for submission to the Safe and Drug-Free Schools and Communities Program of the Florida Department of Education. Funds are requested to continue to provide alcohol, tobacco, and other drug prevention education activities for students at all grade levels, and to train teachers in the delivery of such programs. A total of $154,052 is requested.
o. Tobacco Prevention and Intervention Grant (Omer)
A proposal has been prepared for submission to the Alachua County Tobacco-Free Partnership for funds to support a Tobacco Prevention and Intervention program for district middle school students. A total of $20,000 is requested for teacher training. This program is supported by funds from the Sate of Florida tobacco settlement.
p. Micanopy Area Cooperative School Program Adjustment (Omer)
The Florida Department of Education is increasing by $5,000 the budget for the Micanopy Area Cooperative School for a total of $57,000. The additional funds will be used for salaries, instructional materials, and site planning for the school’s expansion.
q. Contract with the Department of Health (Omer)
A contract has been prepared with the Department of Health for $13,483 in state tobacco settlement funds to provide teacher training in tobacco prevention. Funds will purchase small state-selected curricula, travel to training sites, and substitutes.
r. Title I Migrant Terminal Center (Omer)
The Department of Education funds a separate Title I project for the Migrant Education Terminal Operator. This center is located in the Area II office and provides services to the 20 counties in the Crown Region. The total amount of the project for the 1998-99 school year is $102,637.
s. Safe and Drug-Free Schools and Communities Omer
A proposal has been prepared for submission to the Safe and drug-Free Schools and Communities Set-Aside Program of the Florida Department of Education. Funds are requested to continue a program begun during the 1997-98 school year to improve learning among middle school students through teacher training, electronic monitoring on school buses, bus driver training, and providing constructive before- and after-school programs for middle school students. A total of $420,308 is requested for a two-year period.
t. Migrant Early Childhood Project Proposal (Smith)
A proposal has been prepared for submission to the Florida Department of Education in the amount of $39,524. Plans on file in the Title I office feature identification, recruitment, transferal of student academic and health records, advocacy, health, social services, nutrition, transportation, early intervention, tutorial, and parental involvement.
u. Migrant Title I Basic Project Proposal (Smith)
A proposal has been prepared for submission to the Florida Department of Education in the amount of $247,313.25. Plans on file in the Title I office feature identification, recruitment, transferal of student academic and health records, advocacy, health, social services, nutrition, transportation, early intervention, tutorial, and parental involvement.
v. Agreement with the Department of Education Smith
This agreement provides for the School Board of Alachua County to act as fiscal host for the Migrant Terminal Center/Region II Title I Technical Assistance Center. The Migrant Terminal Center and The Technical Assistance Center will provide technical services to Alachua County Title I schools and districts, especially high poverty schools.
w. Title I Project 1999 (Smith)
The Title I project has been prepared to support student achievement in Alachua County Schools as follows: a) The Title I project for FY ‘99 includes fifteen schoolwide programs, five targeted assistance programs, and four projected charter schools. Individual plans, on file in the Title I office, feature expanded technology, computer assisted instruction, direct instruction, cooperative learning strategies, and Success For All programs. The Title I total budget for FY ‘99 is $5,256,832,69. This amount includes $200,000 estimated roll forward. b) The Delinquent or At-Risk Students Grant proposal under Title I FY ‘99 includes computer assisted programs at Regional Detention Center. The budget is $27,116.55.
x. Continuation Status for School Improvement Plans (Griffith/Rafferty)
It is recommended that School Improvement Plans be placed in continuation status until revised or new plans are adopted by the School Board on July 21, 1998.
y. Amendment to Chance Charter School Contract (Wittmer/Lewis)
z. Bus Use Agreements (Shelton)
a. The University of Florida, Center for Natural Resources, requests the use of
two (2) school buses to transport participants to a "Natural Resources Forum "98" event on June 9, 1998.b. The University of Florida Men’s Basketball Camp requests the use
of a school bus to transport participants on various dates June 14 –
July 2, 1998.
H. INFORMATION ITEM—Internal Revenue Service Compliance Issues: Tax Shelter Annuities and Deferred Compensation Plans (Chambers)
I. BOARD MEMBERS/SUPERINTENDENT REQUESTS
J. ADJOURNMENT
Persons with disabilities who require assistance to participate in the meeting are requested to notify the Office of the Superintendent at (352) 955-7527 (Voice) or (800) 955-8771 (TDD) at least 48 hours in advance, so their needs can be accommodated.