MESSAGES TO P-CARD HOLDERS-rev. 09/25/08

1. We have now automated food service's Office Depot ordering which means that their order will show up in your orders on hold section since it is controlled by the ship-to addresses. Their orders will have FS PCARD in the PO column instead of PCARD. Carole Hambrick will be approving those SO PLEASE do not process those orders.
2. Office Depot Title 1 orders may not be purchased at the store. They must be processed online. If a teacher hands you a P-card requisition form that lists Office Depot as the vendor, verify that it is not for Title 1. If it is, inform them that the order must be placed online and they must inform you in some manner as soon as the order is placed so it is processed correctly. Suggest that in the contact area of the checkout process that they enter their name/Title 1. That way it will show up when you are viewing the list of orders on hold. These orders can be placed using the generic school logon or the bookkeeper's logon. Office Depot orders for Title 1 that are entered through the school's logon should remain on hold and the order number emailed or called into Patsy. She will then review and submit. Your other option is enter the order through the bookkeeper’s logon, place the order on hold and call or email the order number to Patsy. The order will come through Resolve just like any other order but you must code it with the appropriate Title 1 coding as you would if you were entering a requisition. Please choose the account string carefully since last year's project number is still in the list. We are working on removing that coding from your choices.
3. The P-Card procedures have been revised. Changes are highlighted in yellow. Please review them carefully. These changes address new rules about the School level P-Cards.